This Privacy Notice sets out:
Who we are
The Forestry and Arboriculture Training Fund is administered by East Midlands Business Limited (EMB) on behalf of the Forestry Commission. The Forestry Commission is the government department responsible for protecting, expanding and promoting the sustainable management of woodlands, while increasing their value to society and the environment.
More information about EMB can be found at: http://www.emb-group.co.uk/about-us/
The Forestry Commission and EMB are joint controllers of the information that we collect about you.
The contact details for Forestry Commission’s Data Protection Officer (DPO) are:
Data Protection Officer,
620 Bristol Business Park,
Forestry Commission’s Data Protection Officer can be contacted at: email@example.com
EMB’s Data Protection Officer can be contacted at: firstname.lastname@example.org
DCMS and EMB are committed to being transparent about how they collect and use personal data and to meeting their data protection obligations.
The personal data that we collect
The personal data that we are required to collect and process for the Forestry and Arboriculture Training Fund includes:
Our lawful bases for processing your personal data
In accordance with Article 6 of the UK GDPR, the lawful basis for processing your personal data is to enable “compliance with a legal obligation” to which the Forestry Commission and EMB are subject. The Forestry and Arboriculture Training Fund is publicly funded, which requires the Forestry Commission and EMB to collect and process a range of details about applicants.
Ethnicity is classified as ‘special category data’. In order to lawfully process special category data, we are required to identify both a lawful basis under Article 6 of the UK GDPR and a separate condition for processing under Article 9. The Article 9 condition for processing special category data in this instance is “Reasons of substantial public interest – Equality of opportunity or treatment”. This sensitive personal data is collected to help us monitor equal opportunities and to research whether we deliver great experiences for everyone, regardless of their background or beliefs, but this is only ever analysed at an aggregate rather than individual level.
Who has access to your data and who might we share your information with?
Your information may be shared internally, including with project staff and managers and IT staff if access to the data is necessary for performance of their roles.
The Forestry Commission and EMB may also share your data with third parties that process data on their behalf, and which provide services to the Government and applicants as part of the administration of the Forestry and Arboriculture Training Fund. The Forestry Commission and EMB do not permit third parties to use the data for any other purpose.
Information may also be shared with other government bodies and funding organisations in order to detect and prevent fraud.
How long do we hold your information for?
DCMS and EMB will retain the data pertaining to the Forestry and Arboriculture Training Fund applicants until at least seven years after the Fund is closed.
How we protect your information
The Forestry Commission and EMB take security of your data seriously. The organisations have internal policies and controls in place to try to ensure that your data is not lost, accidentally destroyed, misused or disclosed, and is not accessed except by employees in the performance of their duties. EMB holds Cyber Essentials Plus and ISO27001 accreditation.
Where the Forestry Commission or EMB engages third parties to process personal data on their behalf, they do so on the basis of written instructions, and under a duty of confidentiality and are obliged to implement appropriate technical and organisational measures to ensure the security of data.
Your information rights
You have several rights in relation to the information that we hold about you:
The Forestry Commission and EMB do not use automated decision-making in the administration of the Forestry and Arboriculture Training Fund.
Information Commissioner’s Office
You have the right to complain to the Information Commissioner’s Office (ICO) if you are not satisfied with the way that either the Forestry Commission or EMB has handled your information.
The ICO is an independent body set up to upload information rights in the United Kingdom. They can also provide advice and guidance and can be contacted through the Information Commissioner’s website (www.ico.org.uk), via the helpline on 0303 123 1113, or in writing to:
Information Commissioner’s Office
Consequences of failure to provide personal data
Failure to provide the required personal data may mean that Forestry Commission and EMB is unable to process your application to the Forestry and Arboriculture Training Fund.